Importing and exporting kit lists, future asset availability and default tax

Importing a kit list

Import a spreadsheet into your kit list Match the item name, part number or bulk barcode exactly and the items will be included from your inventory. If the item doesn’t have a barcode, part number or the name doesn’t match, it will be entered as a custom item. You can also include a row with no quantity to add an inline comment.

Exporting to Excel

Exporting your supplying list to Excel – from the supplying tab, you can click on the menu and then Export to Excel to have your list exported to a spreadsheet.

Default no tax

Setting up a client or supplier to default to no tax/vat – This can be done by going to the address book, then to the trading management tab and click on edit to set the “No Tax” option on income if you do not invoice this client with tax, and on expense if the supplier does not charge you tax.

Future asset availability

With this new feature, if the purchase date of an asset is in the future, the asset will not become available until this date.  

 

New Year, New Features!

Our first batch of new updates and features for this year!

We are thrilled to share some exciting news and updates regarding our latest software developments at HireHop! Our team has been hard at work to enhance your user experience and provide you with even more powerful tools to meet your needs.

  • The Item is a box – If the stock item was a box, you can tick it so you can choose the next action when you are checking in/out. There will be an option to choose if you want to “do nothing”, “always open box” or “always open box if empty” after scanning it.
  • Volumes – You can set the volume of the items in the Hire Stock Management from which you can see the total on the supplying tab and can also be shown on the documents.
  • Mandatory Scan – If checked, when checking this item out, you can only use asset barcodes. Only subrentals are excluded.

 

  • Adding Photos – You can add photos on the check in and out screens whether you are on a mobile device or a PC, meaning you can record the condition of an item while checking in or out.
  • Bulk Marking Items as lost – While checking in equipment, you can now bulk mark the items as lost.

HireHop’s new scanning app

Introducing HireHop’s new scanning app

Powerful asset scanning from any device

 

We have been adding new features at a rapid pace and have just released the supercharged scanning module, which can also be run as a progressive web app on any device.

This new addition is free to all users.

The new scanning app is fully adaptive and works on all mobile devices, including mobile PDA scanners. Users can even use their phone camera as a barcode or QR code reader from within the app. The new app can use many technologies together or separately, including barcodes, QR codes, RFID, and even manual batch entry.

Access the scanning app from here, or from the HireHop menu on any screen. 

Supercharged and Redesigned

Barcode, QR code and RFID scanning from any device, anywhere.

Revamped to fit any screen and redesigned to improve your workflow.

New ways to scan

  • Prep scans – Giving users another way to prep a job or project prior to check out. Completing a prep scan will automatically change the job status to Prepped. If you prep scan into boxes/cases, only the boxes will require checking when you check the job out. 
  • Check scans – Giving users the ability to do a job or project “stock check” after it was scanned out. These are saved so you can view previous check scans and continue check scans at a later date. 
  • Offline scanning – If your device is out of network range the app will automatically buffer scans using the bulk scan feature to be processed when network is restored. 
  • Project scanning – Users now have the ability to check projects in and out. View all items from all jobs in that project in the grouped view, or use the tree view to divide the list into its component jobs. 

The features you need

  • Utilise many technologies together or separately, including barcodes, QR codes, RFID and manual batch entry.
  • Set up custom sounds per user from Your Settings.
  • In-depth “View details” – select an item on the check in or out screen and click on View details. Here you’ll be able to see what’s been checked out, checked in, not checked back in yet, POs, reserved assets and more. You also have the option to select multiple assets to delete several scans at once.
  • Check in using Tree view – toggle between List, Grouped and Tree.
  • Huge speed enhancements – giving the user the ability to scan out jobs and projects with thousands of line items in one list, without any speed impact, even on old devices.
  • Much more and there are even more features to come!

hirehop scanning features

The new scanning app also adds numerous protections to prevent user mistakes, such as preventing equipment with test failures or damages from being sent out, preventing assets being sent on multiple different jobs at the same time, stopping too much being sent out, automatically updating availability for additional items scanned out without any user intervention, making sure sub rentals are sent on jobs if need be instead of your own stock, and so much more.

How to create the app on your phone

For android:

For IOS:


Also introducing new Reports

Carnet Report

Check out the new Carnet report available from Home-Reports – this report can be run for a job or project and you can choose whether barcodes are grouped or not. View the carnet on screen and then simply export to CSV or Excel. 

Users still have access to the Job Carnet document that can be printed or emailed directly from a job.

Sales Items Report

Run this report to view all sales or consumable items included in jobs over a period.

Auto-Adding Packages and Cloning Jobs & Projects

HireHop’s Latest Features and Updates!

Cloning Jobs & Projects

When cloning a job or project, you now have additional options for what to include on the cloned job – notes, tasks, purchase orders, transport and even the reserved assets.

Just click on the menu button on the relevant job or project and find the clone option.

Auto-Adding Packages

In package management, packages can now be assigned to job types to be automatically included in the job’s supplying list when you save a new job linked to that job type.

Alternatively, you can set a default package to be added to all new jobs!

To begin, navigate Home – Management – Package Management and create or edit a package to see the job type option.

New Scanning App – Coming Soon!

We are very excited to let you know that we are close to completing work on a new scanning module, including an adaptive web app and many new features!

Look out for this and a lot more to come!!

Extra Addresses, Additional Dates & More!

HireHop’s Latest Features and Updates!

Extra Addresses

There are now two new address options on jobs – a Collection Address and a Use-at Address. These fields can be renamed from the Language Settings to use them in the way that you would like.

You can also add these fields onto any document. Click here to see the fields.

Extra Dates

With our new extra dates feature you can add as many additional dates to Jobs and Projects as you like!

In Company Settings you can set template dates, which can be linked to job types. If you do so, when you create a new job you will see the extra dates appear when you set the job type.

Alternatively, you can manually add extra dates on Jobs and Projects too, just look out for the extra dates option in the Job menu.

Recent Jobs/Projects

The new Recent Jobs and Recent Projects options will show you what you have most recently opened.

Access this from the menu button on the top right of any screen!

Updated Reports

All of the Reports in HireHop have now been updated to use a more powerful and faster grid, with even more filtering and analysis!

Payment Suspensions, Asset Income Analysis, No Shortfall on Items & More!

Take a look at HireHop’s newest Features and Updates!

Payment Suspensions

With the new payment suspension feature you can now suspend hires for a certain period of time such as public holidays or unexpected weather changes. This can be done for every item on a job, for selected items, and/or for types of items – hire, labour or custom. To do this, select your items from the Supplying list if you are suspending certain items, or just click on Menu-Payment Suspensions otherwise.

On the pop-up you will see settings for the type of item that you wish to suspend payments for, the dates and times this suspension will cover, and the chargeable days per week. E.g. if you only charge Monday to Friday, then you would have 5 chargeable days per week. You also have the ability to change the % discount that you are applying to the suspension, so if you are suspending the whole day you would leave it at 100%; however, if you wish to give a 50% reduction, you can change the % here.

Once saved, this suspension will be included on the next invoice that covers the suspension period. This will show as a new line with a negative value for the reduction in the hire rate. Alternatively, in Company Settings you can choose to Aggregate payment suspensions, meaning that the reduction is included in the line item price on the invoice.

Asset Income

 

In Hire Stock Management there is now a new “Asset Income” tab that will break down your utilisation of assets and tell you how much each asset made you in the time period set. In order to see this information, your assets must have a barcode and be checked out onto jobs to record specific asset usage.

You can set the date period to analyse this data and once set you can see optional columns for the number of days used and the % utilisation, as well as the income, costs, profit and the number of jobs the asset has been out on in that period.

No Shortfall

Now, on Hire and Labour items, you can tick the No Shortfall button to prevent the item from impacting Availability. The items won’t appear in red on the Supplying List, won’t calculate availability, and Labour items won’t appear on the Resource Planner either.

More new features

Faster Loading Home Screen.

New Nominal Purchase Report analysing your costs by Nominal Code, and more updated reports.

Proportioned week calculator on Purchase Order items.

Coming Soon…

Look out for these new features coming soon and much more:

Extra dates – You will soon be able to add as many extra dates to your jobs as you like, and tie these extra dates to particular job types too.

More addresses – Two more addresses on the job, which can be used for whatever you like, such as a collection address or address where the equipment will be used.



 

Maintenance Module, Mobile-friendly Pages and much more!

We have been working really hard over the last few months to develop lots of new and exciting features and functionality, which we’re excited to share with you.

Check out the latest updates below!

Maintenance Module

HireHop’s Maintenance module is a new mobile friendly screen that will allow the workshop to see all their active workshop jobs, damaged items, tests, services and tasks.

You can scan one or multiple barcodes or select assets from the list and record tests, services and maintenance orders or bulk update asset details, such as assigning them to new stock items or transferring them to another depot.

The Maintenance module is accessible from Management, or from the menu button on the top right of any screen.

 

Mobile Friendly Pages

Along with the Maintenance Module, the Address Book has been upgraded to fit perfectly on your smart phone, allowing you to manage your contacts on the go more efficiently.

Look out for more upgraded screens in the near future.

View Enquiries in Availability

Users can now choose to see Enquires on the Availability tab. Enable this from Your Settings.

Item Price Durations

In Hire Stock Management you can now set an individual price duration for each price group A, B and C. This means that Price A could be per day, Price B per week and Price C per month, if required.

Shortfall Permission

There’s now a new user permission that will only allow the user to put items on the supplying list that are in stock, meaning that the user cannot add shortfalls to the job. This can be set up from Settings-Users-Menu-User Permissions or User Role Permissions to create or edit a group.

Updated Reports

We have updated reports including “Hire Stock Valuation”, “Stock Utilisation” and “Stock Usage” reports and we are in the process of updating many more. 

New Nominal Income Report

This new report analyses income from invoices by nominal code. Access this report from Home-Reports-Nominal Income. You must have the correct permissions to view accounting reports.

Different Stripe account for each depot

If you use Stripe, you can now set up a different Stripe account for each depot from Company Settings.

 

Second level of Pre-Prep, Estimated Costs, Lock the Charge Period & much more!

We have been working really hard over the last few months to develop lots of new and exciting features and functionality, which we’re excited to share with you.

Check out the latest updates below!

Second Level of Pre-Prep

By popular request, we have added an additional level of pre-prep to save you even more time when you’re building a job! For example, you can now prep a box within a box.

In the example below a box – B123 – has been prepped within a flightcase with barcode F100. The new column on the far left hand side, highlighted, indicates whether the pre-prepped item is itself a pre-prep or not. In this example there is a box symbol in the column next to box B123, which indicates that box B123 itself has items also prepped within it.

As always, you can create pre-preps from the Home page and also create pre-preps when checking in jobs and from the global check in screen “Scan All In”.

Estimated Costs

You can now set an estimated cost for your hire, labour and custom items, which will show when you create purchase orders. HireHop also saves the most recent cost for items that were previously sub-hired, per supplier.

Estimated costs, as well as approved and unapproved costs from POs, now appear on the Profit and Margins screen available from the Job or Project menu.

 

Lock the Charge Period

There is now an extra button to lock the charge period when you create or edit jobs. Once it’s locked, you can change the job dates without affecting the charge period, therefore keeping the prices as they were.

Bulk Edit Jobs

In projects, from the menu, you can now edit job start/end dates, job statuses and the delivery address for multiple jobs at once!

Address Book

In the user permissions, you can now limit users to select contacts from the address book only when creating new jobs.

Customise

You can now set the ePOS, Warehouse Schedule and Route Planner as your home page tiles.

Hidden or Deleted

In Hire Stock Management, you now have the option to show items limited to other depots, as well as deleted items, from the + button on the top right of the screen.

Driver App, New Reports & Documents, Themes, Extensions and Much More!

We have been working really hard over the last few months to develop lots of new and exciting features and functionality, which we’re excited to share with you.

Check out the latest updates below!

Driver App

  • Drivers can now see the routes planned for them using the route planner in the new Driver App!
  • It can be used on any device including mobile phones, via a web browser.
  • Access the driver app here.

Route Planner

New and Updated Income and Job Income Reports 

  • Allowing you to view and analyse your income more effectively.
  • New Interactive Chart View on the income report.
  • View these from the Home Page-Reports.

New default options in Company Settings 

  • Administrators can amend the below defaults from Home-Settings-Company Settings.
  • Allow early returns.
  • Job and project dates unlinked.
  • Jobs and projects open ended.
  • Include all owing items when invoicing.

Speed Increases

  • Job supplying list items load first followed by the availability calculation to reduce load times on large jobs.

Login Using Xero or Azure

  • You can now login to your HireHop account using Xero or Azure.

Dark mode 

  • Users can now view HireHop in a brand new dark mode theme. Set this up in Your Settings.

Automated Emails for subscription invoices

  • Receive automated emails for every HireHop invoice.
  • You can opt in to this from Settings-Subscription-Edit Registered Address, while in admin mode.

Google Chrome Extension and Microsoft Edge Add-On

  • You can now download the HireHop Chrome extension from the Chrome Web Store and the Microsoft Edge Add-On from the Microsoft Store.
  • This allows you to access your HireHop pages directly from the extension whilst on any page.

New Document – “Quote (heading prices)”

  • A new quote template designed to show heading totals only at the bottom of each heading.
  • Add this document to your list from the Document Settings.
  • Whilst you’re here make sure you have other useful documents in your document list such as On Hire Reports and Route documents if you are using the Route Planner.

Batch Invoicing

  • You can now amend the invoice creation date in batch invoicing.
  • This is available to administrators in admin mode only.
  • Enter Batch Invoicing admin mode, select the jobs you wish to invoice and click Issue Invoices. There is now a new option for ‘Date’, which will be the creation or tax point date of the invoices.

New ways to add items to Supplying Lists, Google One Tap Sign-In and Much More!

Add Items to your Supplying Lists in New Ways

  • New from barcode – This option allows you to type or scan a barcode/asset number to add the item directly to the list whilst marking the asset as reserved, checked out or neither.
  • New from part number – Opens up a part number picker where you can enter the quantity, followed by the part number/SKU to quickly build a list of items to add to your job.

Google One Tap Sign-In

  • For an even faster way to Login you can now using Google One Tap Sign-In. If you are logged into your Google Account on your browser, look out for the option on the top right of the screen when you go to log in.

Drivers App

  • Now when a driver takes a signature or attaches photos to a waypoint it automatically marks the waypoint as completed.

New Columns Available

  • On the the Supplying List of a Job click on the Settings wheel on the top right to add/remove columns, including a new column option of “Flag”.
  • On Projects a new column for the “Depot” of the Job.
  • You can add/remove columns anywhere you see the Settings wheel.

Custom Fields

  • More custom field locations added including on Depots.
  • Manage your custom fields from Company Settings.

ePOS Updates

  • Scan an item directly onto the ePOS screen to check it out/on-hire the asset.
  • The Part Number picker is also now available on the ePOS Screen.

New “Proportioned Week” Price Duration

  • Items set to this duration will be billed a minimum of a week and the 1/7th of the rate for each subsequent day.
  • Set this up in Hire Stock Management.